Manage shared notes and folders in Notes on Mac
Manage shared notes and folders by removing access, changing viewing permissions, hiding notifications and more.
If you’re the owner of a shared note or folder, you can add or delete notes or subfolders, edit notes, and move notes or subfolders out of the main folder. See Add and remove folders.
Note: All Notes features described in this guide are available when using iCloud notes. Some features aren’t available when using accounts from other providers.
Stop sharing a note or a folder you own
If you’re the owner of a shared note or folder, you can stop sharing or remove participants at any time.
Go to the Notes app
on your Mac.Control-click the note or folder you want to manage, then choose Manage Shared Note or Manage Shared Folder.
Tip: To manage shared notes, you can also click
in the toolbar, then click Manage Shared Note. For shared folders, click 
in the sidebar.Choose one of the following:
Stop sharing the note or folder with all participants: Click Stop Sharing, then click Continue.
If a shared folder or note is in another shared folder click Show Shared Folder to make the changes.
The note no longer appears in the participants’ list of notes; however, you still have access to it.
Remove a participant: Move the pointer over the participant’s name in the window, click
on the right, then choose Remove Access.The colour of the More button is different for each participant.
Manage participants for a note or a folder you own
If you’re the owner of a shared note or folder, you can invite more people, copy the link to a note or folder, and change permissions for existing participants.
Go to the Notes app
on your Mac.Control-click the note or folder you want to manage, then choose Manage Shared Note or Manage Shared Folder.
Do any of the following:
Invite more people to collaborate: Click Share With More People, then follow the steps to share a note or folder.
When a person has been invited, but has not accepted, “Invited” appears under the person’s name.
Copy the link: Click Copy Link.
If you’re viewing a note or folder that’s in another shared folder, the link you copy is to the main folder.
Note: Although the owner or a participant can copy the link to send to others, only people who have been invited to open the note can use the link.
Change who can view and make changes to the note or folder: Choose options from the Permissions pop-up menus.
If a shared folder or note is in another shared folder click Show Shared Folder to make the changes.
To change the permissions for one participant, move the pointer over the participant’s name, click
, then choose “Can make changes” or “View only”.Choose whether participants can share the note or folder with others: Select or unselect “Anyone can add more people”.
To specify who can share the note or folder, move the pointer over the participant’s name, click
, then choose Allow to Add Other People.
Manage a note or a folder that is shared with you
What you can do with shared notes and folders depends on the permissions the owner gave you.
If you have view-only permission: You can remove yourself from the note, copy the link and choose how highlights and notifications appear when participants make changes.
If you have permission to make changes: You can do all of the above plus edit the note, add or delete notes or subfolders, and move notes or subfolders out of the main folder. See Add and remove folders.
Go to the Notes app
on your Mac.Click the shared note or folder you want to manage, then click
in the toolbar.Click Manage Shared Note, then do any of the following:
Remove yourself as a participant: Move the pointer over your name, click
, then choose Remove Me.If the note is in a shared folder, click Show Shared Folder, move the pointer over your name, click
, then choose Remove Me.Add other participants: If the owner has given you permission, you can add other people to the note. Click Share with More People, choose how to send the invitation, then click Share.
Copy the link: Click Copy Link.
If you’re viewing a note or folder that’s in another shared folder, the link you copy is to the main folder.
Note: Although the owner or a participant can copy the link to send to others, only people who have been invited to open the note can use the link.
Manage notifications
Participants and owners can choose how notifications appear when others make changes to notes. An owner’s choice does not affect viewing preferences of participants, and vice-versa.
Go to the Notes app
on your Mac.Control-click the note or folder you want to manage, then choose Manage Shared Note.
Select “Hide alerts.”
You can set this option only for an individual note — not for a shared folder.
With this option selected, you won’t be notified when other participants make changes to this note.
You can also highlight changes a participant made. See View highlights for a shared note.